Project Document Controller / Administrator

Key Responsibilities of the Role

• Manage the receipt, registration, review workflow, issue and archiving of project documents.
• Maintain drawing, submittal, RFI, technical query, correspondence and transmittal registers.
• Apply document numbering, revision, status and distribution requirements consistently.
• Support project teams and external parties in using the common data environment correctly.
• Monitor overdue actions and issue regular document-status reports.
• Coordinate meeting arrangements, agendas, minutes, actions and general project administration.
• Assist with onboarding records, project directories, trackers, presentations and reporting.
• Support compilation of handover files, operation and maintenance information and close-out records.
• Protect document confidentiality and maintain an accurate audit trail.

Your Qualifications and Key Criteria

• Previous document-control or project-administration experience in construction, engineering or a technical environment.
• Strong organisation, accuracy, prioritisation and follow-through.
• Confident written and verbal communication with multiple stakeholders.
• Proficiency in Microsoft 365 and experience with a document-management or common data environment platform.
• Ability to work calmly in a deadline-driven project setting.
• Professional handling of confidential and commercially sensitive information.

Desirable Additional Experience

• Experience with platforms such as Autodesk Construction Cloud, Procore, Aconex, Viewpoint or similar.
• Knowledge of ISO 19650 information-management principles.

Location        

• Ireland